Corporate Real Estate & Facilities Management Records Archiving Services
Corporate real estate and facilities management headquarters oversee the planning, operation, and maintenance of complex property portfolios. From lease agreements and space planning documentation to maintenance records, compliance files, and capital project documentation, these teams manage large volumes of records that must remain accurate, accessible, and secure.
Liberty Archives provides secure, scalable records archiving solutions designed specifically for corporate real estate and facilities management operations. Our offsite records storage services help organizations protect critical property documentation, reduce on-site storage demands, and maintain structured control over records throughout their entire lifecycle—without disrupting daily facilities operations.
Records Storage Solutions for Corporate Real Estate & Facilities Teams
Facilities and real estate departments generate documentation that supports long-term asset management, regulatory compliance, budgeting, and operational continuity. These records often include leases, deeds, site plans, environmental reports, maintenance logs, vendor contracts, inspection reports, safety documentation, and capital improvement records.
Liberty Archives stores these materials in professional, secure facilities built to protect against unauthorized access, environmental risks, and data loss. By moving records offsite, corporate real estate teams eliminate clutter, standardize document organization, and ensure critical property information remains protected and accessible whenever it’s needed.
Secure Storage Facilities Built for Property & Facilities Records
Secure Storage Facilities – Liberty Archives stores corporate real estate and facilities records in monitored, access-controlled environments designed to meet enterprise security standards. Our facilities protect sensitive property, financial, and operational documentation through strict access controls and proven records management protocols.
Our team barcodes, inventories, and tracks every box from intake through retrieval, giving facilities leadership full visibility into stored records. This structured approach ensures accountability, protects record integrity, and provides confidence that critical property documentation remains secure at all times.
Full Visibility & Easy Record Tracking
Corporate facilities teams require real-time access to critical records—whether for audits, safety inspections, lease reviews, capital project planning, or regulatory compliance. Liberty Archives provides an advanced inventory management system that not only tracks every box and file in detail but also gives facilities leadership a complete, up-to-the-minute view of their stored records. Teams can see exactly what documents are archived, their physical location, and the retrieval options available, ensuring nothing is ever misplaced or delayed.
Records can be requested at any time—whether it’s a single file, an entire box, or a secure digital scan for remote review. This level of transparency accelerates decision-making, reduces operational bottlenecks, and ensures facilities and real estate teams maintain strict control over sensitive information while keeping audits, inspections, and planning initiatives on schedule.
Key Features of Our Records Storage Services
Liberty Archives offers comprehensive records management services designed to support the operational and compliance needs of corporate real estate and facilities management headquarters:
- Free Retrievals – Access your records without hidden retrieval fees.
- Low-Cost Inventory & Pickup Fees – Transparent pricing that supports predictable budgeting.
- Full Lifecycle Management – We manage records from intake through secure destruction.
- Scan on Demand – Request digital scans to support remote access or project reviews.
- Flexible File Requests – Retrieve individual documents or full boxes securely.
- Close-Out Services – Simplified support for relocations, consolidations, or record destruction.
Supporting Compliance, Safety & Risk Management
Corporate real estate and facilities management teams must comply with a wide range of regulations and internal policies, including safety standards, environmental requirements, lease obligations, audit documentation, and insurance reporting. Poor record management can expose organizations to compliance gaps, liability risks, and operational delays.
Liberty Archives actively manages the full lifecycle of facilities and real estate records. We retain documents for the appropriate duration, restrict access to authorized personnel, and securely destroy records when retention periods expire. This structured approach supports compliance, reduces administrative burden, and helps mitigate risk across the property portfolio.
Reduce On-Site Storage & Improve Facilities Efficiency
Storing records onsite consumes valuable office and facilities space that could otherwise support operational functions, strategic planning, or staff collaboration. Maintaining physical files internally also requires significant time and attention from facilities teams, diverting resources away from higher-value responsibilities such as property optimization, safety compliance, and capital project management.
Offsite archiving with Liberty Archives allows organizations to reclaim this critical space while maintaining complete control over their records. Our structured storage systems, combined with advanced inventory tracking, ensure that every document—from lease agreements and maintenance logs to inspection reports and capital project files—is organized, secure, and easily retrievable. With fast retrieval options, facilities teams can access single files, entire boxes, or secure digital scans on demand, minimizing downtime and administrative effort. By outsourcing record storage, organizations not only reduce clutter but also improve operational efficiency, enhance safety oversight, and focus more strategically on long-term planning and property performance.
Designed for Complex Property Portfolios
Liberty Archives understands the scale and complexity of corporate real estate and facilities management operations. Our archiving services integrate seamlessly into existing workflows, offering consistent pickup schedules, detailed inventory reporting, and controlled access across multiple properties and locations.
Whether your organization manages a single headquarters or a nationwide property portfolio, our scalable records archiving solutions grow with your business while maintaining consistent security and compliance standards.
Partner with Liberty Archives
From corporate headquarters to multi-site facilities operations, Liberty Archives delivers dependable offsite records storage and long-term archiving solutions built around security, accessibility, and accountability.
Protect your real estate and facilities records, streamline document management, and maintain control over critical property information with Liberty Archives.
Looking for reliable shredding, scanning, archiving, media conversion, cloud, and more services? Contact Liberty today for a free, no-obligation quote. Whether it’s a single-file box or an ongoing service agreement, we’ll help you choose the right solution for your home or business.
📞 Contact us now
Visit Our Real Estate & Facilities Teams Blog
📧 Or request a quote online today!
Questions and Answers
What types of records can Liberty Archives store for corporate real estate and facilities management?
Liberty Archives securely stores a wide range of corporate real estate and facilities records, including lease agreements, deeds, maintenance logs, inspection reports, environmental documentation, vendor contracts, safety records, and capital project files. This ensures all critical documentation is protected, organized, and accessible when needed.
How does offsite archiving benefit corporate facilities teams?
Offsite archiving reduces on-site clutter, frees office and storage space, improves organization, ensures compliance, and provides quick, controlled access to critical property and facilities documentation. This supports audits, inspections, operational planning, and strategic decision-making without disrupting day-to-day operations.
How does Liberty Archives ensure the security of sensitive facilities records?
Liberty Archives stores all records in professional, monitored facilities with strict access controls, climate regulation, and industry-standard security measures. Every box is barcoded, inventoried, and tracked in real time to maintain full accountability and prevent unauthorized access, ensuring sensitive corporate information is always protected.
Can I retrieve individual files or only entire boxes?
Liberty Archives offers flexible retrieval options. You can request a single file, multiple documents, an entire box, or even a secure digital scan. This allows fast and convenient access without compromising security or compliance, giving facilities teams the flexibility needed to respond to operational or regulatory demands.
How does Liberty Archives support compliance and risk management for facilities teams?
Liberty Archives actively manages the full lifecycle of stored records, retaining them for required durations, restricting access to authorized personnel, and securely destroying files when retention periods end. This structured approach supports regulatory compliance, audit readiness, and risk mitigation, helping facilities teams maintain governance and accountability.