HR & Staffing Firms
HR departments and staffing firms manage exceptionally sensitive and high-risk documentation every day. From employee personnel files and payroll records to candidate applications, background screenings, contracts, and compliance documentation, these records require strict control, long-term retention, and fast access when needed. Liberty Archives delivers secure, offsite records archiving solutions built specifically for HR teams and staffing firms that must balance privacy, compliance, and operational efficiency. Our services protect confidential data, reduce onsite storage demands, and provide structured, controlled access to records across their full lifecycle—without disrupting daily HR or recruiting workflows. Whether you support an internal workforce or manage records for multiple staffing clients, Liberty Archives provides a scalable, compliant archiving solution designed to meet your organization’s evolving needs.
Comprehensive Records Storage Solutions for HR & Staffing Firms
HR and staffing records often contain personally identifiable information (PII), employment history, compensation details, medical documentation, background check results, and legal records. These documents must remain secure, organized, and accessible for defined retention periods—often long after an employee or candidate relationship ends.
Liberty Archives stores these records in professional, secure facilities designed to protect against unauthorized access, environmental threats, and accidental loss. By moving records offsite, HR and staffing teams reduce onsite clutter, eliminate overcrowded file rooms, and maintain structured, centralized control over sensitive documentation—without slowing hiring, onboarding, or employee support processes.
Secure Storage Facilities Built for Confidential HR Data
Secure Storage Facilities – Liberty Archives stores HR and staffing records in controlled environments built to safeguard confidential information. Our facilities enforce strict access controls, continuous monitoring, and industry-standard security protocols designed specifically for sensitive personnel data.
Full Visibility, Accountability & Controlled Record Access
Liberty Archives gives HR teams and staffing firms complete, real-time visibility into their stored records. Our inventory management system clearly identifies what records are stored, where they are located, and how they can be accessed—without compromising security.
Authorized staff can request:
- A single personnel or candidate file
- An entire box of historical records
- A secure digital scan for remote access
This level of transparency supports audits, employee record requests, compliance reviews, litigation support, and internal investigations—while maintaining strict access control over sensitive information.
Advanced Lifecycle Management & Retention Control
HR and staffing records follow complex retention schedules tied to employment laws, payroll regulations, background screening requirements, and data privacy standards. Managing these timelines internally increases risk and administrative burden.
Liberty Archives actively manages the entire record lifecycle—from intake and secure storage through compliant destruction. Records remain accessible only to authorized users and are securely destroyed at the end of their retention period. This structured approach eliminates guesswork, reduces liability, and ensures consistent compliance across all stored records.
Key Features of Our HR & Staffing Records Storage Services
Liberty Archives offers comprehensive, cost-predictable services designed to support HR and staffing operations at scale:
- Free Retrievals – Access your records without surprise fees
- Low-Cost Inventory & Pickup Fees – Transparent, predictable pricing
- Secure Lifecycle Management – Managed retention and compliant destruction
- Scan on Demand – Receive secure digital copies without physical delivery delays
- Flexible File Requests – Retrieve individual files or full boxes with ease
- Close-Out Services – Low-cost solutions for record relocation or secure destruction
Supporting Compliance, Privacy & Risk Reduction
HR and staffing firms operate under strict legal and regulatory requirements, including employment law, payroll retention rules, I-9 compliance, background screening regulations, and data privacy obligations.
Liberty Archives helps organizations maintain compliant, well-organized archives while reducing the risk of data exposure, lost files, or retention errors. Our structured processes support audits, legal inquiries, and regulatory reviews—without overwhelming internal staff or exposing sensitive data.
Reduce On-Site Storage & Improve HR Efficiency
Onsite storage of HR and staffing records consumes valuable office space and drains staff time. File rooms, storage closets, and cabinets quickly become unmanageable as records accumulate.
Offsite archiving with Liberty Archives allows organizations to reclaim workspace while maintaining fast, secure access to documentation. With organized storage and efficient retrieval, HR and staffing teams spend less time managing paperwork and more time focused on recruiting, employee support, compliance management, and client service.
Built to Support HR & Staffing Workflows
Liberty Archives understands the pace, confidentiality, and complexity of HR and staffing environments. Our archiving services integrate seamlessly into your workflows with scheduled pickups, detailed inventory reporting, and flexible access options that support both centralized and multi-location operations.
Whether you manage a single HR department or operate a staffing firm serving multiple clients, our scalable records archiving solutions grow with your organization while maintaining consistent security and compliance standards.
Who We Serve
Background Screening & Employment Verification Firms, Corporate Human Resources Departments, Executive Search & Talent Acquisition Firms, HR Outsourcing (HRO) Providers, Labor & Employment Consulting Firms, Payroll & Benefits Administration Firms, Staffing & Recruiting Agencies, Temporary & Contract Staffing Firms, Training & Workforce Development Organizations, and Workforce Management & Professional Employer Organizations (PEOs).
Partner with Liberty Archives
From internal HR departments to high-volume staffing and recruiting firms, Liberty Archives delivers dependable offsite records storage and long-term archiving solutions built around security, accessibility, and compliance.
Protect your HR and staffing records, streamline document management, and reduce risk with Liberty Archives.
Looking for reliable shredding, scanning, archiving, media conversion, cloud, and more services? Contact Liberty today for a free, no-obligation quote. Whether it’s a single-file box or an ongoing service agreement, we’ll help you choose the right solution for your home or business.